Work / Far Out West Vacations Management Portal
Production system
Far Out West Vacations Management Portal
A production operational platform for a multi-entity property management business — monthly close workflow, transaction reconciliation, P&L visibility, and compliance tracking, built around the accounting software they already had.
View the platform →The problem
Far Out West Vacations runs multiple boutique rentals across Maui, Anchorage, and Seattle, structured as several LLCs with their own bank and credit card accounts. Their accounting software handled bookkeeping, but the monthly close — reconciling transactions across entities, producing per-property P&Ls, and tracking license and tax compliance — lived in spreadsheets, email, and the owner's memory. Every close took days and every audit was a scramble.
What we built
We built a management portal that sits on top of their existing accounting stack rather than replacing it. It unifies LLCs, properties, units, and financial accounts into one operational view, runs a guided monthly close workflow, reconciles transactions across entities, surfaces P&L by property, and tracks tax and license deadlines with status flags. Bookings feed back from the public booking site into the same system.
Timeline
Diagnostic in under two weeks, a working prototype in about a week after that, and production deployment inside the 4–8 week window. Weekly working demos throughout.
Stack
Outcome
- Monthly close reduced from days of spreadsheet work to a guided workflow
- Single P&L view across seven LLCs and five properties
- Compliance deadlines tracked with status flags instead of memory
- Client owns the code, data, and infrastructure — no lock-in
Questions
Did you replace their accounting software?
No. We built around it. The accounting system kept doing its core job; the portal fills the multi-entity close, reconciliation, and compliance gaps it was never designed for.
How long did the Far Out West portal take to build?
A diagnostic of under two weeks, a working prototype in about a week, and production deployment within the standard 4–8 week window — with a working demo at every weekly check-in.
Who owns the Far Out West management platform?
Far Out West Vacations owns everything — code, data, and infrastructure accounts. There is no ongoing dependency on pacificbuild.ai.